Munck Wilson Mandala is looking for an HR Manager to join its Dallas office. This position will work with the firm’s Director of Administration in managing the firm’s human resources issues. Duties include, but are not limited to:

• Onboarding new hires
• Support staff reviews and exit interviews
• Vacation, out of office, and overtime requests and coverage
• Employee relations, training, and investigations
• Workplace safety and HR compliance
• Firm morale
• Assist with support staff recruiting
• Backup for health insurance benefits

Ideal candidate will have a minimum of three (3) years of HR and benefits experience in a corporate environment and a high level of professionalism and discretion in handling confidential and sensitive matters.

Munck Wilson Mandala is currently seeking a litigation legal assistant for its Austin offices to support as many as four busy attorneys and/or paralegals in a highly collaborative working environment. The ideal candidate will possess a minimum of 3 years of legal assistant or secretarial experience with significant exposure to a commercial litigation practice in a mid to large-sized law firm. We will consider candidates who have worked in other professional services industries.  Duties include but are not limited to:

Preparing, finalizing and filing documents (i.e., declarations, power of attorneys, assignments, transmittals, extensions of time, information disclosure statements, etc.)

Preparing and finalizing client correspondence; maintaining attorney docket

Handling legal assistant and administrative tasks including document preparation, time entry, expense reimbursement, telephone contact, travel arrangements, and calendar maintenance

Handling administrative confidential/sensitive firm and/or client information and providing excellent client service

Qualified candidates must be proficient in MS Word, Excel, Outlook, e-filing, styles, and brief formatting. The candidate should have experience with federal and state e-filing, trial preparation, Table of Contents, and Table of Authorities. Candidates should possess excellent written and oral communication, proofreading, and organizational skills. Candidates should also be detail-oriented, be able to multitask and prioritize the workload independently, and be comfortable working in a high-volume, high-energy environment. Availability for some overtime is required as needed.

Munck Wilson Mandala is currently seeking an experienced IP/patent legal assistant for its Dallas office to support as many as three patent prosecution attorneys. Minimum of 3 years of experience with intellectual property and patents as well as knowledge of PCT and foreign prosecution is required.

Duties include preparing, finalizing and filing documents at the USPTO in US provisional, utility, design and PCT applications (i.e., transmittals, declarations, power of attorneys, assignments, information disclosure statements, maintenance fee payments, etc.); preparing and finalizing client correspondence; and maintaining attorney docket for both US and foreign patent matters.

We offer a competitive salary and benefits package. Applicants should specify the position of interest on the subject line of their email and include a copy of their resume and send to Stephanie Elovitz, Director of Recruiting, at [email protected] For more information on the firm please see https://www.munckwilson.com. We are an Equal Opportunity Employer.

Munck Wilson Mandala is looking to add a Collections Specialist to its Dallas office. This position will work with Attorneys, Accounting, the Firm’s Corporate Counsel/Director of Administration and CFO on the Firm’s collection efforts to resolve outstanding balances. Prior collections experience in a law firm or other professional setting is required and an accounting background is strongly preferred.

Essential duties and responsibilities of the Collections Specialist position include but are not limited to the following:

• Collaborate with the Firm regarding collection efforts
• Review accounts for collection efforts and develop collection strategies and payment plans
• Locate and communicate with clients to begin the recovery process
• Maintain a professional relationship with clients to negotiate payments and enact payment plans
• Provide client service regarding collection issues, process, and review account adjustments, resolve client discrepancies, and over or short payments. Monitor and maintain accounts via client calls and/or emails
• Provide timely follow up on payment arrangements
• Keep hard copy and electronic records of all communications, payment plans agreed to, and amounts paid
• Communicate and follow up effectively with Attorneys, Accounting, and the Director of Administration regarding client accounts on a timely basis
• Perform other assigned tasks and duties necessary to support Accounting with collection efforts

The desired qualifications of the Collections Specialist include but are not limited to:

• Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Strong interpersonal skills
• Exceptional verbal and written communication skills
• Ability to plan, develop, and coordinate multiple tasks
• Ability to maintain a high level of integrity and discretion in handling confidential information

For more information please send a resume and inquiries to Stephanie Elovitz, Director of Administration and Recruiting, at [email protected]. We are an Equal Opportunity Employer.

Munck Wilson Mandala is looking to add an Event & Travel Manager to its Dallas office. This position will handle the planning and managing of events and travel for all MWM offices. The duties and responsibilities revolve around planning and managing a wide array of planned and impromptu events of varying sizes, purposes, and priorities across multiple office locations. The manager must manage logistics, keep everything within allocated budgets, timelines, and quality standards, and ensure all events are carried out smoothly. The goal is to orchestrate memorable, premium level events that will ensure the entertainment of attorneys and clients and facilitate the completion of business objectives.

Ideal candidate will have:
• At least 3-5 years of event coordination experience working in the areas of hospitality/event planning/corporate services
• A proven track record of coordinating, planning, and executing successful events
• Polished and professional attitude; enjoys people and has a servant-leadership, can-do style
• Strong organizational skills and attention to detail
• Outstanding verbal and written communication skills
• Ability to negotiate and manage vendors professionally
• Ability to meet deadlines, multitask, prioritize and problem solve
• Excellent time, project, and budget management skills
• Ability to follow established procedures while being flexible as needed

At MWM we are always looking for candidates who have demonstrated excellence in their unique life experiences, an accomplished educational background, the ability to synergize with other members of the firm, a diverse background, and the ability to develop successful client and professional relationships.

Munck Wilson Mandala is currently seeking a Billing Specialist for its Dallas office. A minimum of 3 years of full cycle billing experience is required, with law firm experience strongly preferred. The Billing Specialist is responsible for assisting in the review, editing, preparation and submission of invoices in accordance with firm and client guidelines. Ideal candidate will have excellent organizational skills and be comfortable handling a high volume of work accurately and timely. Elite E3, Juris, or equivalent accounting software experience required.

Munck Wilson Mandala is looking to add a litigation paralegal to its Dallas office. The firm’s litigation practice areas include commercial, intellectual property, and labor and employment, among other areas. The ideal candidate will have a minimum of 5 years of experience handling complex litigation matters in both state and federal courts, preferably with a mid to large size law firm. Responsibilities include project/case management, drafting, and preparation of discovery, state and federal ECF filings, summarizing depositions, trial preparation and attendance, legal research, and maintaining hearing schedules, docketing, and calendaring, among other duties.

Contact Stephanie Elovitz, Director of Recruiting, at [email protected] for more information.

When submitting your resume, please specify the title of the job you are applying for in the subject line, as well as the desired office location. We are an Equal Opportunity Employer.

Munck Wilson Mandala is looking to add a Trademark Docketing Specialist to work with our Intellectual Property team in our Dallas, Austin, Los Angeles, and/or Miami offices.  While trademark docketing experience is preferred, we are open to entry-level candidates who are interested in trademarks and intellectual property.

Primary responsibilities:

• Maintain and update U.S. and foreign trademark records in our docket system to track deadlines associated with obtaining, maintaining, and enforcing domestic and foreign trademarks.
• Review incoming and outgoing domestic and international trademark correspondence, enter/clear dates in docketing system, and forward to legal personnel as needed.
• Maintain current deadlines in accordance with correspondence received and prevailing country law requirements.
• Create, maintain and organize files; maintain client preferences and contacts within docketing system.
• Manage client/matter intake and disengagement processes.
• Conduct periodic audits of active matters to confirm integrity of docketing system.
• Report on and follow up with legal personnel regarding upcoming deadlines.
• Prepare and distribute docket reports and customized queries as requested.
• Collaborate with team members to review processes and procedures and to implement improvements.
• Special projects as assigned.

Requirements:

• Experience with docketing trademark matters required, experience with using WebTMS preferred.
• Must have strong reading comprehension skills and a strong ability to digest and summarize complex emails, especially from foreign attorneys and IP Offices, into a few sentences and to identify critical deadlines associated with those emails.
• Must have a working knowledge of domestic and foreign trademark filing, prosecution and registration rules and procedures.
• Must have strong organizational skills and ability to prioritize, manage multiple tasks and work independently.
• Must be detail-oriented with solid analytical skills and a strong ability to review, understand and summarize complex legal issues for a fast-paced high-volume IP team.
• Ability to understand and reliably implement critical procedures and processes.
• Must have strong interpersonal and teamwork skills.
• Must have excellent written and oral communication skills.
• Strong computer skills and experience, particularly with Microsoft Office (Word, Excel, Outlook, PowerPoint) are required. Must be able to compile data and generate reports from various databases.
• Must type minimum of 65 w.p.m.
• Ability and willingness to take initiative to address problems and make continuous process improvements.
• Flexibility, positive attitude, and willingness to learn and develop new skills.
• Ability to ability to take direction, but does not need constant supervision.

Munck Wilson Mandala is looking to add a trademark and copyright practice paralegal with a minimum of 5 years of experience to its Dallas office.

Duties include but are not limited to:

• Experience with intellectual property agreements, UDRP actions, TTAB proceedings, and matters related to the use of trademarks on social media platforms is required
• Strong academic credentials and excellent written and verbal communication skills are required
• Strong proofreading and organizational skills
• Detail oriented with ability to multi-task and have the knowledge and skills necessary to prioritize the workload independently
• Must possess a team-oriented mindset

Munck Wilson Mandala is looking to add a Trademark Legal Assistant to our Intellectual Property team in the Dallas office.  2-3 years of trademark/intellectual property experience preferred.

Primary responsibilities:

• Provide administrative and legal support to partners, associates and paralegals.
• Create, revise, finalize and send out correspondence to clients, foreign associates, and adverse parties.
• Handle all types of filings at the USPTO and Trademark Trial and Appeal Board
• Assist with docket review and maintenance and coordinate with attorneys and paralegals on upcoming dates and deadlines for filings
• Manage client onboarding and exit procedures including drafting engagement letters, submitting conflict checks, creating matters in the docketing and accounting systems, and managing intake of transferred files.
• General administrative duties or tasks as required, which may include but is not limited to calendaring/scheduling, processing bills and reimbursements, preparing mail packages.
• Document production services, including styling and formatting of documents, proofreading and checking for appropriate formatting, spelling and grammatical errors.
• Assist with overflow work and other projects as needed.

Required Skillset:

• Advanced Microsoft Outlook skills, especially with managing calendars, scheduling meetings on behalf of attorneys, and incorporating teleconference or web-meeting information into communications.
• Must have excellent grammar, writing, and proofing skills.
• Ability to multitask, organize and prioritize numerous tasks – the trademark team has a voluminous docket of matters and the incumbent must have the ability to organize their tasks to effectively accomplish the team’s objectives
• Strong computer skills, including Microsoft Word, Excel, and Outlook; and a demonstrable ability to learn any department-specific software.
• Excellent communication and interpersonal skills required to interact with various departments, all levels of management, and external contacts, including outside counsel.
• Excellent attention to detail and ability to follow up and follow through.
• Must be able to handle sensitive and/or confidential information.

Munck Wilson Mandala is currently seeking a litigation legal assistant for its Dallas offices to support as many as four busy attorneys and/or paralegals in a highly collaborative working environment. The ideal candidate will possess a minimum of 7 years of legal assistant or secretarial experience with significant exposure to a commercial litigation practice in a mid to large-sized law firm. We will consider candidates who have worked in other professional services industries.  Duties include but are not limited to:

Preparing, finalizing and filing documents (i.e., declarations, power of attorneys, assignments, transmittals, extensions of time, information disclosure statements, etc.)

Preparing and finalizing client correspondence; maintaining attorney docket

Handling legal assistant and administrative tasks including document preparation, time entry, expense reimbursement, telephone contact, travel arrangements, and calendar maintenance

Handling administrative confidential/sensitive firm and/or client information and providing excellent client service

Qualified candidates must be proficient in MS Word, Excel, Outlook, e-filing, styles, and brief formatting. The candidate should have experience with federal and state e-filing, trial preparation, Table of Contents, and Table of Authorities. Candidates should possess excellent written and oral communication, proofreading, and organizational skills. Candidates should also be detail-oriented, be able to multitask and prioritize the workload independently, and be comfortable working in a high-volume, high-energy environment. Availability for some overtime is required as needed.