Professional Staff Openings

Munck Wilson Mandala is seeking a front desk receptionist for its Houston office. The ideal candidate is a polished professional who will interact with clients and be the first point of contact for visitors to the firm. Additional administrative duties will be performed as required (i.e., administrative work and general clerical support). Hours are 8:30 a.m. to 5:30 p.m. Prior office experience and proficiency in Excel, Outlook, and Word proficiency are strongly preferred. A high level of professionalism and confidentiality is required.

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. To learn more about the firm, please visit https://www.munckwilson.com.  We are an Equal Opportunity Employer.

Munck Wilson Mandala is currently seeking a litigation legal assistant for its growing Los Angeles office located in the heart of Century City to effectively support as many as four busy attorneys and/or paralegals in a highly collaborative working environment. The ideal candidate will possess a minimum of 5 years of litigation legal assistant or secretarial experience with significant exposure to complex commercial, intellectual property, real estate and/or labor and employment litigation in a mid to large-sized law firm.

Duties include but are not limited to:

• Preparing, finalizing and filing documents (i.e., declarations, power of attorneys, assignments, transmittals, extensions of time, information disclosure statements, etc.)
• Preparing and finalizing client correspondence; maintaining attorney docket
• Handling legal assistant and administrative tasks including document preparation, time entry, expense reimbursement, telephone contact, travel arrangements and calendar maintenance
• Handling administrative confidential/sensitive firm and/or client information and providing excellent client service

Qualified candidates must be proficient in MS Word, Excel, Outlook, iManage, e-filing, styles and brief formatting.  Candidate should have experience with federal and state e-filing, trial preparation, Table of Contents, and Table of Authorities. Candidates should possess excellent written and oral communication, proofreading, and organizational skills. Candidates should also be detail-oriented, be able to multitask and prioritize the workload independently, have great follow up and follow through skills, and be comfortable working in a high-volume, high-energy environment. The position is on-site five days a week. Availability for some overtime is required as needed.

The anticipated pay range is approximately $75k to $95k per year. Compensation will vary depending on years of experience, skills, and location. Please submit resumes to Christina Brewer, Administrative & HR Manager, at cbrewer@munckwilson.com. 

Munck Wilson Mandala is an Equal Opportunity Employer. Munck Wilson Mandala will consider for employment qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and other applicable laws. Please click here to review the Ordinance and other notices. 

Munck Wilson Mandala is currently seeking an experienced litigation legal assistant for its Houston office to support as many as five busy attorneys in a highly collaborative working environment.

The ideal candidate will possess a minimum of five years of litigation experience in a large or mid-sized law firm. Proficiency in MS Word, Excel, Outlook, PowerPoint, state and federal e-filing, Styles, Table of Contents and Authorities, and trial preparation is required, as are excellent written and oral communication, proofreading, and organizational skills. Ideal candidate must have experience working with federal court matters and should be detail-oriented, be able to multitask and prioritize the workload independently, and be comfortable working in a high-volume, high-energy environment.

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. For more information on the firm, please visit www.munckwilson.com.

Munck Wilson Mandala is seeking an experienced corporate legal assistant to join its Dallas office. The ideal candidate will have a minimum of three years of legal assistant/secretarial experience in a mid to large law firm with a focus on transactional practice. Duties include heavy calendar management, client communication, time entry, proofreading, preparing legal documents for review, formatting, handling client invoicing, keeping attorneys on track, and performing other administrative tasks. Candidates must be proficient with Microsoft Word, and Excel.

The ideal candidate will possess strong written and verbal communication skills, the ability to manage confidential information discreetly, multitask effectively, work collaboratively as a team player, and demonstrate excellent attention to detail and organizational skills.

For more information on the firm please visit www.munckwilson.com. To submit a resume please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com.

Munck Wilson Mandala is currently seeking an experienced litigation legal assistant for its Dallas office to support as many as five busy attorneys in a highly collaborative working environment. The ideal candidate will have at least five years of litigation experience at a large or mid-sized law firm. Proficiency in MS Word, Excel, Outlook, PowerPoint, state and federal e-filing, Styles, Table of Contents and Authorities, and trial preparation is required, as are excellent written and oral communication, proofreading, and organizational skills.

The ideal candidate should be detail-oriented, be able to multitask and prioritize the workload independently, and be comfortable working in a high-volume, high-energy environment. Availability for some overtime is required as needed.

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. For more information on the firm, please visit www.munckwilson.com.

Munck Wilson Mandala is looking for a highly organized, proactive executive assistant to provide administrative support to the firm's Global Managing Partner, other management, and the Executive Committee in the Dallas office. The ideal candidate will anticipate needs, manage priorities, and be comfortable speaking with clients and handling highly sensitive and confidential information. This role requires exceptional professionalism, discretion, and attention to detail. Excellent written and oral communication skills and top-notch administrative expertise in a law firm or similar corporate environment is required.

Responsibilities

• Manage and maintain Managing Partner’s calendar and schedule, including meetings, appointments, and travel arrangements
• Prepare agendas, materials, and power point presentations
• Monitor and respond to emails and document requests
• Draft and proofread correspondence, meeting notes, and documents
• Handle time entry, expense reports, engagement letters, pre-bills, and client invoicing
• Act as liaison between Managing Partner and others
• Client interaction, including scheduling meetings and coordinating follow up
• Assist with special projects and tasks as required, including supporting firm's Executive Committee, partners and directors as needed

Qualifications

• Bachelor's degree or equivalent experience
• Proficient in Microsoft Office suite
• Experience in managing multiple priorities, administrative coordination, and logistics
• Well-organized, detail-oriented, ability to multi-task with great follow-up skills
• Strong written and verbal communication skills

For questions or to submit a resume please contact Stephanie Elovitz, Director of Administration, at selovitz@munckwilson.com. For more information about the firm please visit www.munckwilson.com.

Munck Wilson Mandala, LLP is seeking an experienced litigation paralegal to join the firm’s growing Los Angeles office located in Century City. The ideal candidate will have a minimum of 5 years of California state and federal litigation experience in a mid to large size law firm supporting complex commercial, real estate, entertainment, employment, and intellectual property litigation matters. This position is primarily in office with flexibility to work remotely as appropriate based on assignments and business needs.

Primary Responsibilities

• Handle all aspects of litigation support and case management from inception of case to trial, settlement, or dismissal
• Calculate, calendar, and docket all litigation deadlines and due dates
• Create and maintain hearing, mediation, arbitration, and trial preparation task lists
• Client document collection, organization, and review
• Draft and prepare discovery requests and responses
• Manage document productions and e-Discovery
• Document analysis and redaction of privileged documents
• Retrieval and organization of exhibits for court filings
• Legal research under attorney supervision
• Summarize depositions
• Trial preparation and attendance
• Research procedural requirements for various jurisdictions and courts
• Maintain effective communication with firm attorneys and staff, clients, courts, and external vendors
• State and federal ECF filings as needed
• Assist attorneys with various projects as required

Minimum Qualifications

• BA or BS degree
• At least five years of paralegal experience managing and supporting complex litigation matters in both state and federal courts in California, with paralegal certification preferred
• Proficiency with e-discovery and e-discovery platform administration
• Strong analytical and problem-solving abilities
• Ability to work independently and as part of a team
• High level of professionalism, confidentiality, and ethical standards
• Ability to handle multiple tasks, projects, and deadlines simultaneously
• Excellent written and verbal communication skills
• Strong organizational and matter management skills
• Strong attention to detail
• Ability to travel as required for client matters (inside and outside California)

The expected base salary range for this position is $85,000 – $130,000. The salary range for this position applies to paralegals in California and based in the firm’s Los Angeles office. Actual compensation will be determined based on experience and other factors, as permitted by law. Relevant factors include (without limitation) an individual’s experience, education, licensure and/or certifications, geographic location, market demands, and business and organizational needs. Please submit resumes to Christina Brewer, Human Resources Manager, at cbrewer@munckwilson.com. 

Qualified applicants with arrest or conviction records will be considered for employment in accordance with (as may be applicable) the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring, the County of Los Angeles Fair Chance Ordinance for Employers, and all other federal, state, and local laws.

Munck Wilson Mandala is seeking a Law Firm Payroll and Benefits Manager to join their Dallas office located in Uptown. This position ensures the accurate and timely processing of employee compensation and benefits. The ideal candidate will have a minimum of 5 years of payroll and benefits experience in a professional services company, preferably a law firm.

Primary Responsibilities

• Prepare and process accurate and timely payroll for employees, ensuring compliance with relevant laws and company policies
• Administer employee benefits programs, including health, dental, vision, life insurance, disability insurance, HSA, HRA, and 401k.
• Update payroll and benefits records by reviewing and maintaining changes in exemptions, insurance coverage, deductions, job titles, and department/division transfers
• Collaborate with HR to onboard new employees and manage changes to existing employee records
• Prepare and submit required reports to government agencies
• Maintain accurate records of employee's compensation, benefits, and deductions
• Work closely with the accounting team to reconcile payroll and benefits accounts
• Address employee inquiries
• Uphold data accuracy
• General Ledger entries
• Multi-state and insurance payroll tax compliance
• Handle workers compensation insurance
• Work on additional projects as assigned by Firm leadership

Minimum Qualifications

• Strong understanding of payroll practices, benefits administration, and compliance requirements
• Excellent analytical skills and attention to detail
• High level of confidentiality and professionalism
• Proficiency in relevant software systems
• Bachelor's degree in Accounting, Business Administration, Human Resources, or related field a plus

For more information or to submit a resume please send to Stephanie Elovitz, Director of Administration, at selovitz@munckwilson.com. For more information on the firm please see https://www.munckwilson.com.

Munck Wilson Mandala is looking for a front desk receptionist for its Dallas office. The ideal candidate is a polished professional who will interact with clients and be the first point of contact for visitors at the firm. Additional administrative duties will be performed as required (i.e., organization of inbound and outbound mail, administrative work, and general clerical support). On site hours are 8:30 a.m. to 5:30 p.m. Prior office work experience and proficiency in Excel, Outlook, and Word are strongly preferred.

Responsibilities

• Answer incoming phone calls in a professional manner
• Monitor and send all voicemails and incoming fax to appropriate individuals
• Distribute mail
• Sign all visitors in and contact appropriate parties
• Input work orders for building maintenance
• Communicate necessary information internally via e mail
• Schedule conference rooms as needed
• Maintain internal information on the Firm Intranet
• Maintain incoming and outgoing deliveries
• Additional duties assigned by supervisor

Qualifications

• Ability to maintain professionalism with visitors and employees
• Excellent communication skills
• Ability to be on site and ready to work at 8:30 a.m., in accordance with assigned schedule.
• Microsoft Word, Excel and Outlook
• Organizational Skills

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. To learn more about the firm, please visit https://www.munckwilson.com.  We are an Equal Opportunity Employer.

Munck Wilson Mandala is currently seeking a Billing Specialist for its Dallas office. A minimum of 3 years of full cycle billing experience is required, with law firm or legal experience strongly preferred. The Billing Specialist is responsible for assisting in the review, editing, preparation and submission of invoices in accordance with firm and client guidelines. Ideal candidate will have excellent organizational skills and be comfortable handling a high volume of work accurately and timely. Elite 3E, Juris, or equivalent accounting software experience required. Electronic billing experience is a plus.

For more information or to submit a resume please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. For more information on the firm please visit www.munckwilson.com. We are an Equal Opportunity Employer.