Professional Staff Openings

Munck Wilson Mandala is currently seeking a litigation legal assistant for its growing Los Angeles office located in the heart of Century City to effectively support as many as four busy attorneys and/or paralegals in a highly collaborative working environment. The ideal candidate will possess a minimum of 5 years of litigation legal assistant or secretarial experience with significant exposure to complex commercial, intellectual property, real estate and/or labor and employment litigation in a mid to large-sized law firm.

Duties include but are not limited to:

• Preparing, finalizing and filing documents (i.e., declarations, power of attorneys, assignments, transmittals, extensions of time, information disclosure statements, etc.)
• Preparing and finalizing client correspondence; maintaining attorney docket
• Handling legal assistant and administrative tasks including document preparation, time entry, expense reimbursement, telephone contact, travel arrangements and calendar maintenance
• Handling administrative confidential/sensitive firm and/or client information and providing excellent client service

Qualified candidates must be proficient in MS Word, Excel, Outlook, iManage, e-filing, styles and brief formatting.  Candidate should have experience with federal and state e-filing, trial preparation, Table of Contents, and Table of Authorities. Candidates should possess excellent written and oral communication, proofreading, and organizational skills. Candidates should also be detail-oriented, be able to multitask and prioritize the workload independently, have great follow up and follow through skills, and be comfortable working in a high-volume, high-energy environment. The position is on-site five days a week. Availability for some overtime is required as needed.

The anticipated pay range is approximately $75k to $95k per year. Compensation will vary depending on years of experience, skills, and location. Please submit resumes to Christina Brewer, Administrative & HR Manager, at cbrewer@munckwilson.com. 

Munck Wilson Mandala is an Equal Opportunity Employer. Munck Wilson Mandala will consider for employment qualified applicants with criminal histories in a manner consistent with the City of Los Angeles Fair Chance Initiative for Hiring Ordinance (FCIHO) and other applicable laws. Please click here to review the Ordinance and other notices. 

Munck Wilson Mandala is currently seeking a litigation legal assistant for its Dallas office to support as many as four busy attorneys and/or paralegals in the firm's large property loss subrogation group. The ideal candidate will possess at least 3 years of legal assistant or secretarial experience with significant exposure to insurance defense, plaintiff's personal injury, or subrogation in a mid to large-sized law firm.

Qualified candidates must be proficient in MS Word, Excel, Outlook, e-filing, styles and brief formatting. Candidates should possess excellent written and oral communication, proofreading/redlining, and organizational skills. Candidates should also be detail-oriented, able to multitask and prioritize the workload independently, and be comfortable working in a high-volume, high-energy environment. Some overtime may be required. We offer a competitive salary and benefits package. We are an equal opportunity employer.

Munck Wilson Mandala is currently seeking an experienced litigation legal assistant for its Dallas office to support as many as five busy attorneys in a highly collaborative working environment. The ideal candidate will have at least five years of litigation experience at a large or mid-sized law firm. Proficiency in MS Word, Excel, Outlook, PowerPoint, state and federal e-filing, Styles, Table of Contents and Authorities, and trial preparation is required, as are excellent written and oral communication, proofreading, and organizational skills.

The ideal candidate should be detail-oriented, be able to multitask and prioritize the workload independently, and be comfortable working in a high-volume, high-energy environment. Availability for some overtime is required as needed.

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. For more information on the firm, please visit www.munckwilson.com.

Munck Wilson Mandala, LLP is seeking an experienced litigation paralegal to join the firm’s growing Los Angeles office located in Century City. The ideal candidate will have a minimum of 5 years of California state and federal litigation experience in a mid to large size law firm supporting complex commercial, real estate, entertainment, employment, and intellectual property litigation matters. This position is primarily in office with flexibility to work remotely as appropriate based on assignments and business needs.

Primary Responsibilities

• Handle all aspects of litigation support and case management from inception of case to trial, settlement, or dismissal
• Calculate, calendar, and docket all litigation deadlines and due dates
• Create and maintain hearing, mediation, arbitration, and trial preparation task lists
• Client document collection, organization, and review
• Draft and prepare discovery requests and responses
• Manage document productions and e-Discovery
• Document analysis and redaction of privileged documents
• Retrieval and organization of exhibits for court filings
• Legal research under attorney supervision
• Summarize depositions
• Trial preparation and attendance
• Research procedural requirements for various jurisdictions and courts
• Maintain effective communication with firm attorneys and staff, clients, courts, and external vendors
• State and federal ECF filings as needed
• Assist attorneys with various projects as required

Minimum Qualifications

• BA or BS degree
• At least five years of paralegal experience managing and supporting complex litigation matters in both state and federal courts in California, with paralegal certification preferred
• Proficiency with e-discovery and e-discovery platform administration
• Strong analytical and problem-solving abilities
• Ability to work independently and as part of a team
• High level of professionalism, confidentiality, and ethical standards
• Ability to handle multiple tasks, projects, and deadlines simultaneously
• Excellent written and verbal communication skills
• Strong organizational and matter management skills
• Strong attention to detail
• Ability to travel as required for client matters (inside and outside California)

The expected base salary range for this position is $85,000 – $130,000. The salary range for this position applies to paralegals in California and based in the firm’s Los Angeles office. Actual compensation will be determined based on experience and other factors, as permitted by law. Relevant factors include (without limitation) an individual’s experience, education, licensure and/or certifications, geographic location, market demands, and business and organizational needs. Please submit resumes to Christina Brewer, Human Resources Manager, at cbrewer@munckwilson.com. 

Qualified applicants with arrest or conviction records will be considered for employment in accordance with (as may be applicable) the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring, the County of Los Angeles Fair Chance Ordinance for Employers, and all other federal, state, and local laws.

Munck Wilson Mandala is currently seeking a Billing Specialist for its Dallas office. A minimum of 3 years of full cycle billing experience is required, with law firm or legal experience strongly preferred. The Billing Specialist is responsible for assisting in the review, editing, preparation and submission of invoices in accordance with firm and client guidelines. Ideal candidate will have excellent organizational skills and be comfortable handling a high volume of work accurately and timely. Elite 3E, Juris, or equivalent accounting software experience required. Electronic billing experience is a plus.

For more information or to submit a resume please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. For more information on the firm please visit www.munckwilson.com. We are an Equal Opportunity Employer.

Munck Wilson Mandala is currently seeking an intellectual property/patent legal assistant for its Uptown Dallas office. A minimum of 1 year of legal experience with intellectual property is strongly preferred but not required. The ideal candidate is well organized, self-motivated, computer savvy, detail oriented, and capable of accurately managing multiple tasks simultaneously in a fast-paced work environment.

Duties may include preparing and filing documents at the USPTO for patent applications (e.g., transmittals, declarations, power of attorneys, assignments, information disclosure statements, maintenance fee payments, etc.); preparing and sending client correspondence; and reviewing and updating patent dockets for both US and foreign patent matters. This position is on-site, in office 5 days a week at our Uptown Dallas office.

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. For more information on the firm please see https://www.munckwilson.com. We are an Equal Opportunity Employer.

Munck Wilson Mandala is looking to add a Trademark Legal Assistant to our Intellectual Property team in the Dallas office. Ideal candidate will have 2-3 years of trademark/patent/IP experience.

Primary Responsibilities:

• Provide administrative and legal support to partners, associates and paralegals.
• Create, revise, finalize and send out correspondence to clients, foreign associates, and adverse parties.
• Assist with docket review and maintenance and coordinate with attorneys and paralegals on upcoming dates and deadlines for filings.
• Manage client onboarding and exit procedures including drafting engagement letters, submitting conflict checks, creating matters in the docketing and accounting systems, and managing intake of transferred files.
• General administrative duties or tasks as required, which may include but is not limited to calendaring/scheduling, processing bills and reimbursements, preparing mail packages.
• Word processing skills, including styling and formatting of documents, proofreading, and checking for appropriate formatting, spelling, and grammatical errors.
• Assist with overflow work and other projects as needed.

Required Knowledge, Skills, and Abilities:

• Advanced Microsoft Outlook skills, especially with managing calendars, scheduling meetings on behalf of attorneys, and incorporating teleconference or web-meeting information into communications.
• Must have excellent grammar, writing, and proofing skills.
• Ability to multitask, organize and prioritize numerous tasks – the trademark team has a voluminous docket of matters, and the incumbent must have the ability to organize their tasks to effectively accomplish the team’s objectives.
• Strong computer skills, including Microsoft Word, Excel, and Outlook; and a demonstrable ability to learn any department-specific software.
• Excellent communication and interpersonal skills required to interact with various departments, all levels of management, and external contacts, including outside counsel.
• Excellent attention to detail and ability to follow up and follow through.
• Must be able to handle sensitive and/or confidential information.

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. To learn more about the firm, please visit https://www.munckwilson.com. We are an Equal Opportunity Employer.

Munck Wilson Mandala is looking to add an IP/Trademark Docketing Specialist to support its Dallas office. This position may be based in our Dallas or Houston offices. Ideal candidate will have a minimum of 2 years of law firm intellectual property docketing experience supporting a trademark and copyright practice, but we are also open to entry level and will train. The specialist will handle foreign and domestic docketing through independent date calculation and proficient use of WebTMS, the firm’s computerized trademark docketing database.

Duties include, but are not limited to:

• Review, process and docket all communications and correspondence pertaining to foreign and domestic trademark and copyright prosecution.
• Docketing and record management including, but not limited to, creating new records, entering relevant dates and information, creating/closing tasks, and maintaining/verifying/auditing existing records.
• Coordinate and communicate with attorneys, paralegals, and legal assistants to ensure dockets are current and accurate.
• Generate various reports as required utilizing docketing database.

Qualifications:

• Knowledge and utilization of US and Foreign Trademark databases including, but not limited to USPTO, TSDR and TTAB, Madrid Protocol and US Copyright Office website.
• Familiarity with Customs, Cease and Desist, and Domain Name protection/cancellation advantageous, but not a requirement.
• Excellent organizational, communication skills and strong attention to detail are essential to facilitate the firm’s compliance with docketing policies and procedures.

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. To learn more about the firm, please visit https://www.munckwilson.com. We are an Equal Opportunity Employer.

Munck Wilson Mandala is currently seeking an experienced litigation legal assistant for its Houston office to support as many as five busy attorneys in a highly collaborative working environment. The ideal candidate will possess a minimum of five years of litigation experience in a large or mid-sized law firm. Proficiency in MS Word, Excel, Outlook, PowerPoint, state and federal e-filing, Styles, Table of Contents and Authorities, and trial preparation is required, as are excellent written and oral communication, proofreading, and organizational skills. Ideal candidate must have experience working with federal court matters and should be detail-oriented, be able to multitask and prioritize the workload independently, and be comfortable working in a high-volume, high-energy environment.

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. For more information on the firm, please visit www.munckwilson.com.

Munck Wilson Mandala, LLP is seeking a HR & Recruiting Coordinator to join the firm’s Uptown Dallas office. This role will provide administrative, operational, and logistical recruiting and HR support to the firm’s Director of Administration and HR Manager. This position will assist with recruitment, onboarding, offboarding, employee records management, HR and firm events, and compliance activities, among other duties. The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with professionalism and discretion.

Key Responsibilities

• Participate in the recruitment and onboarding process of firm employees
• Assist with job postings and candidate communication
• Screen resumes and conduct initial interviews
• Coordinate and schedule interviews
• Prepare onboarding documentation; plan and facilitate new hire orientation; and ensure all regulatory documentation (1-9/E-Verify) is complete
• Perform background and reference checks
• Coordinate the offboarding process for firm departures, including working with various departments to handle departure details
• Support and maintain accurate employee records and generate reports
• Assist with running and managing overtime reports, ensuring employees are following OOO protocols
• Plan and execute logistics for meetings and HR and employee events
• Ensure compliance with federal, state, and local employment laws
• Participate in the implementation and coordination of HR department projects
• Assist with other duties and projects as needed

Qualifications

• Minimum of 3 years of law firm Human Resources experience, with specific experience in legal recruiting and talent acquisition
• Knowledge of HR practices, and employee lifecycle processes
• Strong organizational, multitasking, and interpersonal skills
• Excellent written and verbal communication skills
• Ability to work with a high degree of independence
• Ability to exercise good judgment in the evaluation of varied recruitment and other HR situations
• Proficiency in Microsoft Office and HRIS systems
• Ability to maintain strict confidentiality and professionalism

Munck Wilson Mandala is looking to add a litigation paralegal to its busy subrogation practice in its Dallas office. The ideal candidate will have a minimum of 8 years of paralegal experience in a fast-paced commercial litigation practice with experience in insurance defense, large property loss subrogation or personal injury plaintiff's practices strongly preferred. Candidates should exhibit attention to detail in all aspects of work. 

Responsibilities

• Responsible for intake and case management of property subrogation claims, providing exceptional client service.
• Maintain roster of insurance claims representatives, investigators, experts/consultants, and other interested parties.
• Assist with the preparation of assigned depositions, hearings, mediations, and trials.
• Draft and e-file pleadings, including motions, complaints, notices, etc. in both federal court and state court in various jurisdictions.
• Monitor case status, track updates, and appearances, providing regular updates to both Attorneys and Clients.
• Assist with discovery, including gathering evidence, obtaining documents, and performing legal and factual research. Proficiency with Westlaw preferred.
• Assist with document production, including organizing documents, performing bates-stamping, creating, and maintaining privilege logs, redaction, duplication and indexing of documents and maintaining exhibits.
• Attend client expert meetings, court appearances, and depositions, digesting and drafting concise and accurate summaries, and evaluating damaged documents.
• Calendaring depositions, deadlines, hearings, and meetings.
• Perform general administrative duties as needed to ensure effective and efficient case progress.

For more information on the firm, please visit www.munckwilson.com. To submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com.

Munck Wilson Mandala is looking for a patent prosecution paralegal to join its Dallas, Austin, or Houston office. The ideal candidate will have a minimum of 4 years of intellectual property and patent prosecution experience. Duties include, but are not limited to, preparation of patent applications (ADS, IDS, POA, Assignment) as well as response, US, PCT and foreign filings. Ideal candidate will be self-motivated, proactive, and detail-oriented.

For more information or to submit a resume, please contact Christina Brewer, HR Manager, at cbrewer@munckwilson.com. To learn more about the firm, please visit www.munckwilson.com.